Meeting Rhythms

đź—“ Meeting Rhythms

We keep meetings light and purposeful. Most of our work is async and self-directed, but we do have a few regular touch points that help us stay connected and aligned across time zones and projects.

đź‘Ą Everyone Everywhere (Team-Wide Call)

When: Last Thursday of every month

Who: The whole team

Focus: Company-wide updates, key decisions, and shared context across teams and locations

Why it matters: This is where we step back from project work and look at the big picture. Whether you’re deep in client delivery or on a new initiative, this call helps everyone feel part of the same team.

📸 Libcamera Weekly

When: Every Tuesday, 9am UK time

Who: Libcamera contributors and relevant team members

Focus: Progress on the Libcamera project - technical discussions, updates, and coordination

Why it matters: Keeps the project moving smoothly, aligns contributors on ongoing work, and gives space to raise blockers or get input.

đź“… Planning and Scheduling Call

When: Every second Tuesday, 10:15am UK time

Who: Management Team

Focus: Review and update the team assignments for the next 4 weeks, handle incoming sales.

Why it matters: Keep a clear overview of the whole team, and ensure resources are adequetely assigned. Review issues at a company mangement level.

🧠 Ad Hoc & Async

Beyond these two anchor points, most collaboration happens asynchronously via Git, email, and chat. We also spin up meetings when needed, especially when:

  • Scoping a new feature or deliverable
  • Making key decisions across people or regions
  • Prepping for conferences, demos, or offsites

🆕 Introducing a New Meeting

If you're feeling a recurring need to align or check in, you can suggest a new rhythm. Just make sure:

  • The purpose is clear
  • It adds value beyond async communication
  • The right people are included, and others aren’t pulled in unnecessarily

Start small, test it out, and iterate. If it works, we’ll add it here.